And yet, as you look around your workplace, you can probably spot someone who seems to thrive on doing it and actually does it exceptionally well. And while that person may not seem to be any more intelligent or hardworking than you are, for some reason they embrace the challenge while you shy away from it.

The underlying difference between yourself and that person is simply this – they understand and practice a very simply concept – Task Management.

Regardless of the actual scope of work involved or the timeframe to completion, every project can be broken down into smaller, easily managed tasks that are readily completed over the short-term. As each task is completed, it contributes towards the completion of the project itself, in due time.

More often than not, each task itself can then be broken down into a fixed schedule, allowing you to steadily and consistently work at it over a number of days or weeks. Depending upon the type of task, it may even be possible to work on several tasks concurrently, by spending a relatively small amount of time on each, every day.

The watchwords of Task Management are diligence and consistency, but tempered with flexibility. A given task may need to be paused if it is dependent upon the completion of another task or an unexpected issue presents itself. With flexible scheduling and a willingness to adapt to these unforeseen barriers, the project itself will continue while you explore options to resolve them.

Those whom excel at project management do so because they are able work in such a way that each and every day they make some degree progress on one or more of the tasks involved. This may mean spending as little as 10 or 15 minutes per day or up to an hour on each task. At different milestones within the project, the amount of time spent each day will inevitably vary.

It is for this very reason that project managers are often able to take on multiple projects simultaneously and not become stressed over their workload. Managing several projects at once actually breaks up the monotony of working on one single thing at any given time. It provides a way for you to step back from each project for a short time and then resume it the next day with a fresh perspective.

While we can never lose sight of the overall project itself, by focusing on Task Management, careful scheduling and consistency in how we approach our work, we can easily increase our Personal Productivity without unduly frustrating ourselves or becoming stressed about our workload.

Feelings of anger, fear or helplessness are common indicators of stress, as is insomnia.  Stress can cause headaches and pain in the jaw, neck and back.  Habitual smoking, drinking, overeating and drug abuse are also caused by stress.

Stress is how your body responds to change.  And situations that cause stress in one person may not cause stress in another.  It’s a very individual experience.  One person may become tense when driving over high bridges, while another may enjoy the view.  The thought of skydiving terrifies some people, but others find it thrilling.  It’s nearly impossible to classify any particular situation as stressful, because what causes stress in one person could be a source of enjoyment for the next.  The key is to identify and manage what is stressful for you personally, because letting stress go unmanaged can have life-threatening health consequences.

Things you feel that you have no control over can be upsetting.  But remember that it’s not the situation, but how you deal with it that’s important.  You can’t control everything that happens to you, but you can choose how you handle stressful situations.

Here are some tips for relieving your stress:

• Focus on your breathing and breathe slow, deep and deliberately.  Picture a peaceful scene in your mind.
• Exercise regularly.  Exercising releases tension from your body.  Find something you enjoy that gets the major muscle groups going.  Jogging, walking, swimming or bicycling are all excellent choices.
• Count to ten slowly and deliberately.  This helps you to pause and relax before reacting to a stressful situation.
• Do some stretching exercises several times during the day.  Stretching relaxes the muscles and reduces tension.
• Have a friend massage the back of your neck, shoulders and upper back.  These muscles get especially tense when you are stressed.
• Take hot showers and baths.
• Listen to relaxing music.
• Talk to your family and friends about what is causing you stress.
• Seek help when you need it.  If you have recurring headaches and neck or upper back pain, and are having problems sleeping, you should see your doctor.

Learning how to relieve stress, and putting these methods to use are critical your overall health and happiness.  Try to learn to accept what you can’t change.  Not everything is going to happen the way you want it to.  Train yourself to look for the good in what appears to be a bad situation, talk to others about your troubles, and try to mentally remove yourself from the situation then evaluate it from the outside looking in.

When we begin feeling stressed, we have a tendency to also begin breathing faster and shallowly, which reduces the volume of carbon dioxide in our blood and causes blood vessels to constrict. More often than not, this can lead to hyper-ventilation, which throws our metabolism completely out of whack!

Coaches and athletes understand the need to practice good breathing habits to keep metabolism’s in balance and produce up to 99% of the body’s energy aerobically. Conversely, those of us who have poor breathing habits experience a drop to around 85%, which is a significant decline in aerobic energy production.

The physiological changes caused by poor breathing habits throws off our pH balance, the ratio of O2 to CO2 in the bloodstream, diminished energy and of course a feeling of anxiety or poor health in general. Although we naturally breathe autonomously, over the course of our lifetimes we actually learn to breathe incorrectly. It’s a behavior that can be unlearned given time and effort.

That said, we first need to become aware of our breathing habits, by actually listening to ourselves breathe. We need to time how many breaths we take per minute and if that number is much over 12 in a relaxed state, we need to think about how we can best re-learn to breathe normally.

The first step is to avoid holding the stomach in, preventing the diaphragm from working properly. Relax your stomach muscles and inhale slowly through your nose to a count of 3. Now hold that breathe for a second and then exhale to a count of 6. Repeat that three times and then allow yourself to breath normally. The entire exercise should have taken you 30 seconds.

Since a good 70% of your body’s waste is eliminated through exhaling, you’re going to always attempt to double the time spent exhaling compared to inhaling. This allows your body to balance its metabolism and pH levels and well as increase the amount of energy produced. In stressful situations, your body will literally relax as you do it and your fight or flight response will quickly recede.

As a quick fix, this type of breathing technique works wonders for calming yourself down, but does not address the larger issue of learning to breath this way all of the time. To do this, you need to remain aware of your breathing habits and continually remind yourself to stay in control of your breathing.

Over time, you will develop the habit, but meanwhile, you may need prompting. One solution is to set a timer (for example on a digital watch) to beep every 3 to 5 minutes as a reminder to check your breathing. This helps because as we submerse ourselves into a given task, we can easily lose track of our breathing without realizing it.

You may even find it helpful to repeat a phrase during your practice like, “I’m breathing in”, “I’m breathing out”, to help you establish the proper rhythm. Your goal is to allow your body to take over autonomously with proper breathing habits as a result of your practice.

If you condition yourself to breath properly, especially in stressful situations, you will alleviate the stress and anxiety of it and remain calm and rational. Good breathing habits are learned, so training yourself beginning today will get you back on track to a happier, healthier you!

life coaches help their clients discover what is most important to them, help them perform at optimum levels, and achieve what it is they most desire.  They work one-on-one with their clients, either in person or over the phone, and help them set and achieve personal goals.  life coaches are not therapists or consultants.

life coaching evolved out of executive coaching, which itself drew on techniques developed in leadership training and management consulting. life coaching also borrows from disciplines such as sociology, psychology, career counseling, mentoring and other types of counseling. Coaches may apply mentoring, behavior modification, behavior modeling, values assessment, goal-setting and other techniques in their practice.

Some say that life coaching is similar to psychotherapy, but without restrictions, oversight or regulation. The State legislature of Colorado disagreed, and ruled that coaching is unlike therapy because it does not focus on examining nor diagnosing the past. life coaching focuses on changing the client’s current and future behavior. Neither does life coaching delve into diagnosing mental illness or dysfunction.

According to a survey of coaching clients, “sounding board” and “motivator” were what they were looking for most in a coach. The desire that their coach “really listen to them and give honest feedback.” Time management, career and business are the top three areas in which the surveyed clients sought help.

Before travelling too far down the path to becoming a life coach, you should first decide on a specialty, or a focus for your practice.  Besides the three areas already mentioned, you could also specialize in finance, health, relationships, career management or a variety of other areas.  Decide on your specialty, then pursue further training in that field.

Next you should attend a life coaching seminar.  This will give you a good overview of life coaching in general, and you will have the opportunity to see how coaches interact with people in the crowd.  A seminar may have one or several speakers.  Approach one of them after the event and ask how best to break into the field.

After attending a seminar, you should have a pretty good idea of whether or not becoming a life coach is something you really want to pursue.  You want to be sure of that before you invest your time and money into life coach training.

There are hundreds of coaching training programs that range from $100 home study programs, to $15,000 two year life coach certification.  The value and cost of life coach training varies widely and is something you should research thoroughly.  The most comprehensive list of coaching courses and schools can be found at www.peer.ca/coachingschools.html

It is important that you pursue a program of instruction that results in accreditation.  Without a coaching credential you will have a difficult time convincing potential clients that you are the real deal.

You are now armed with a basic outline of how to become a life coach.  Make sure you invest plenty of time in researching the topic further before you open your wallet.

So if you’re already overwhelmed by your to do list, and you find yourself making excuses not to do what you know must be done, then you need some motivation.  You can find that motivation in the Big Benefit of Time Management.

And what might that big benefit of time management be, you ask?

Happiness!

Think about it for a moment.  Why is it that when you can’t seem to drag yourself out of bed at 7:00 to get to work by 8:00, you will jump out of bed with great enthusiasm on a weekend at 5:00 to spend a day in your favorite hobby or pasttime?  Because the leisure activity brings you joy.  You are motivated to get out of bed because you know the day will bring you happiness, as opposed to the workday that brings misery.

So, in order motivate yourself to exercise effective time management, you must use the carrot of the Big Benefit of Time Management rather than the stick your boss likely uses–increased productivity.  Remember, the more time you can free up, the more time you will have for your favorite activities.

To develop effective time management skill, begin with what motivates you.  Don’t worry about mundane tasks or activities that increase productivity, but rather think about the things you love to do.  Think about the things that drive you to try and earn more money so you have more money to spend on them.  Then make those things your priority, schedule them first, and schedule other things around them.

There are many places on the internet you can download a daily planner template or a free printable daily planner.  Don’t get too caught up in what tool to use.  A legal pad or wall calendar is enough for now.  The important thing is you get into the practice of planning your time and writing it down.

Let’s say the activity that brings you the most enjoyment is camping.  First, decide how many days this year you want to spend camping.  Then decide what times of year you want to use those days.  Now that you have the number of days and the season, take a look at the calendar and begin planning which days specifically you want to spend camping.  Block those days out on a calendar.

Now you must evaluate what you need to accomplish to be able to spend that time camping.  If you’re going to be gone for a week, what must you do prior to being able to be gone for that week?  Consider the “must do” items only, write them down, and then schedule the necessary time for those activities.

This is a simplified example, but you will notice how much more motivated you are to schedule other tasks when you first schedule your favorite activities.  You are motivated because there is a reward of the Big Benefit of Time Management.  Happiness!

On the surface of things, it reads well and sounds easy enough to do. Unfortunately, it rarely works out that way for numerous reasons; primarily because we often fail to establish realistic goals. Additionally, we often casually set goals with only a hazy view towards how they’ll actually be accomplished. And while we’re typically motivated at the beginning of the process, it’s not at all unusual to lose our motivation somewhere along the way.

When preparing your own goals, it’s important to first understand that every goal you set must be realistic and readily achievable, given an appropriate amount of time and resources.  For example, setting a goal to earn $25,000 per month within three months, when your present earnings are less than $1,000, is probably unrealistic. On the other hand, setting an ongoing goal to increase your earnings by 5% or 10% per month is not only realistic, but more likely to be achievable.

Once you’ve defined a goal you believe you can accomplish, the next step is to break it down into smaller, manageable tasks and scheduling them in sequence (assuming one task depends on the completion of another). Before defining the target date the overall goal must be completed, be certain that each task is given a reasonable amount of time for completion and allow the sum of the tasks to define the completion date, rather than arbitrarily selecting one.

Depending on how far into the future your goals are planned for, it’s very helpful to schedule regular progress reviews, even if you’re the only one involved. For example, scheduling time every Friday afternoon to review your progress and make any necessary adjustments will keep your goals current. Don’t be surprised if something unexpected interferes with your scheduling from time-to-time. That’s normal and you will simply need to identify some way to compensate for it.

Another artificial barrier to actually meeting your goals is the process itself. Be careful to avoid implementing a goal management process that consumes more time than the goal itself. On a smaller scale, a simple spreadsheet will often suffice to meet all of your management needs. For larger scale management, a variety of goal management software exists, usually scalable for most organizations.

Aside from actually working the process towards eventually realizing your goal, the final step is to take some time to evaluate the overall process and your performance at the end. This should be done objectively and embraced as a learning opportunity, one that will help you to improve your performance the next time.

With proper planning, setting realistic goals can only benefit you and your business in the long run, especially if you streamline the goal management process for yourself. If you think of it as an evolving process focused on continual performance improvement, over time you will see a measurable improvement in everything you do!

Go before your audience expecting to make an impact! People aren’t interested in what you know. They want your information for themselves and passion is like the “grease” that lubricates that passage of information! Do you expect that your audience will receive what you have to say? Do you communicate that you’re excited to be there and you’re also excited that they are there as well?

Be mindful of the needs of your audience. As a professional speaker, we can get caught up with our message because you know it’s what your audience needs. The problem with that train of thought is that it leaves one key person out of the equation – your audience member. Prepare yourself beforehand to figure out what your audience may want to know or needs to know and then deliver that message.

Change things up for maximum impact! There are going to be times when you can’t stay stuck to your outline. Learn to improvise and adjust to the needs of your audience. Find ways to engage them as you proceed throughout your message. Do you remember in school that one teacher you had that you could never seem to connect with? Students were falling asleep in class and the teacher still plodded on with their message! How effective is that? Change your presentation and tailor it to engage your audience no matter where they might be! Don’t stay stuck in a routine!

Relate to your audience. Relating to your audience goes beyond just speaking to them. It encompasses everything from the greeting you give, the way you dress and your tone of voice you use to address them. Part of relating to your audience means knowing who they are and what appeals to them. You’ll have to research beforehand who your audience members are. If you do this, you’ll be positioning yourself to be more relatable to them.

Passion is the key that opens their hearts and minds to receive what you have to say! If you’re passionate about your topic, that will come across in your speech by default. Conversely, if you lack passion about your topic, that too will also come across. Do you really believe in what you’re talking about? Do you see the value that you and your message have to offer your audience? When you practice your speech, do you motivate yourself? Just about every professional speaker starts off practicing by looking at themselves in the mirror! Try doing that and take a good look at what you see!

You are the key to a successful delivery of your message. If you want to see results, understand that you set the tone in your meeting and it’s up to you to maintain control of that tone!

The fact is that there are any number of apparently confident people who can do marvelous things but who have poor self-esteem. Many people in the public eye fall into this category. Actors and comedians and singers in particular can seem to glow with assurance ‘on stage’, and yet off-stage many of them feel desperately insecure.

Indeed, individuals can be stunningly attractive and world-famous, and seem poised and perfect – yet still, deep down, find it hard to value themselves. Think of the late Princess of Wales and Marilyn Monroe and you’ll accept, I think, that public adulation is no guarantee of self-belief.

So, if self-esteem isn’t quite the same thing as confidence, what is it?

Well, the word ‘esteem’ comes from a Latin word which means ‘to estimate’. So, self-esteem is how you estimate yourself.

To do that you need to ask yourself certain questions:
Do I like myself?
Do I think I’m a good human being?
Am I someone deserving of love?
Do I deserve happiness?
Do I really feel – both in my mind and deep in my guts – that I’m an OK person?
People with low self-esteem find it hard to answer ‘yes’ to these questions. Perhaps you are one of them. If you

1. Know your stuff. Knowledge is power and so is preparation. Do you know your subject matter well enough to answer impromptu questions? If not, you should. Review the material and ask yourself potential questions that might come up. Look for inconsistencies in information within your presentation and then remove them. Prepare answers to potential questions.

2. Don’t react to negative comments or questions. You are the professional and you are the “guru” of information concerning the topic you’re speaking on. Reacting negatively destroys any positive images that your audience has of you. Believe it or not, your audience is not thinking “Oh poor speaker being heckled by audience member Joe!” Don’t give in to emotion because that’s not part of your equation. Stick to the topic at hand and take the stance that you are the information “guru” regarding the subject matter!

3. Always answer all questions. Avoiding difficult questions also questions you’re validity as a subject matter expert. One of your goals as a speaker is to gain the support of your audience. You want them jumping on the bandwagon idea that you’re pitching to them. In the process, you’ll want to eliminate anything that will cause you to lose your credibility.

4. Maintain your control. Responding to your negative audience with the same negative emotion will cause you to lose control of your topic. Focus on the topic at hand. Train your mind to deliver the message you were hired to deliver instead of letting emotional antics get in the way. A developed speaker is one who has control over his/her emotions.

5. Be prepared for the next potential negative encounter. Having one negative speaking experience certainly prepares you for the next. Instead of focusing on the negative situation, take a step back and begin to learn from what happened. Perform a self-evaluation. What did you learn?

6. Engage your negative audience member or group. A negative audience or member is one who is disconnected with your presentation. It should be your goal to connect with as many people as possible and to make your subject come alive in their minds that what you present is possible.

Train yourself to react professionally. In doing so, you’ll be establishing yourself as a leader and as a subject matter expert. Don’t let negative questioning override what you have to communicate – look at it as being just a learning experience. When you do that, you’ll be well on your way to becoming a top-notch professional speaker!

Since having this fear often has no bearing on whether you have to do a presentation or not, you’ll have to find some ways to overcome your anxiety. The first step is to know that you are not alone and that you can prepare in advance so that the level of fear you feel is significantly reduced. Here are some other interesting statistics.

- Proper presentation and rehearsal of your message can reduce your fear by about 75%.

- Utilizing breathing techniques can reduce your anxiety by another 15%.

- Preparing for your mental state can reduce your fear the remaining 10%.

With these statistics in mind, here are some preparation tips to help you relax and reduce how you feel before going in front of your audience.

1. Know the environment you will speak in. Become familiar with the area by arriving early and walking around. Know how much space you have and the physical distance between you and your audience. As you acclimate yourself to your stage, you will find yourself feeling more comfortable.

2. Know your audience. You should find out who comprises your audience and do some research to find out their likes and dislikes. When they enter the room, greet them and take time to get to know some faces.

3. Know your presentation inside and out. If you don’t know what you’ll be presenting how can you expect yourself to feel fearless?

4. Implement breathing techniques to help you relax. Breathing techniques have been scientifically proven to invigorate the body and help you get rid of nervousness.

5. See yourself on stage before you actually get there. Replay images of your successful presentation in your mind. If you visual success, you’ll find it.

6. Know that your audience wants you to succeed. Your success means they get what they want and need. If they’ve paid money to attend your presentation, they have a personal stake in your success. If you’re providing training, they have a personal stake in your success. If you’re delivering a graduation speech at a local university, the graduating class has a personal stake. Get the idea? Your audience wants you to succeed.

7. Don’t draw attention to your being nervous. Many people won’t even realize that you are nervous. Most times you will find that while you have your audience’s attention, they are really thinking about themselves. They are absorbing what you say and processing that into how that relates to them.

8. Know that there is a purpose to your message. You have a message to deliver. Sometimes it’s a cause that you are passionate about. Other times, it may be training that your company needs you to give.

Preparation is the key to your success! Through preparation, you can also overcome most if not all of the feelings of fear that you might have so prepare, prepare, prepare!